The importance of keeping minutes of board meetings is often ignored. Whether they are an official record, or simply an organizational tool, minutes make sure that all decisions and actions from meetings are recorded. They also aid in enforcing the accountability of directors and managers.
It is therefore crucial that the procedure used to create minutes be defined clearly. While there are a number of different ways to create minutes, the most efficient way to take the time to create them is by using a program which allows for quick and efficient recording even when the board is in boardroombox.com/the-real-time-value-of-the-leading-edge-secure-data-room-applications-software-suite-solutions session. This technology can help reduce the time required to make minutes, and ensure that all information is captured.
The purpose of board minutes of meetings is to give a fair and objective report of the meeting without expressing any opinions or bias. However, this can be challenging when emotions are high or when the board is divided. As such, it is important that the minute-taker be able to separate their own views and opinions from those of the board members while taking notes.
To assist with this, Bowie recommends that board secretaries adhere to a consistent format to record the minutes of meetings. This helps keep the minutes-taking process as simple as they can so that the board can spend more time discussing issues and addressing questions. She also suggests that any changes to the minutes be clearly documented so that board members can see that they have been updated and that they reflect accurate, up-to-date information.