In the past sharing documents with colleagues was printing them out or physically distributing them. This was inefficient and often resulted in confusion and mistakes. File-sharing software is an advanced alternative that allows employees to upload, download and transfer various types of files via the internet or networks. The best document sharing applications include features like version control, central data storage and real-time collaboration, making it easier for project managers to share information and manage projects in real-time.
Idealistically, the most effective tools for sharing files let IT control the content in order to stop inappropriate data from sharing or sensitive information from being leaked. They also ensure that users are using the most up-to-date version of each file. The latest cloud-based applications allow different levels of permissions which aids in maintaining security and prevent information leaks.
Version tracking is an essential function of any document sharing software. Many vendors have integrated this into their systems to avoid duplicate work or working with obsolete versions. Look for it in platforms that work with popular programs like Office, CAD files or even photos and video.
An easy and seamless collaboration is another important feature of the most sophisticated document-sharing programs. The most user-friendly platforms are those that offer an easy and pleasant experience beginning with the initial onboarding process to day-to-day use. You should look for an user-friendly interface that allows users to search for specific phrases and words in titles and texts. You can also filter the search results by file type as well as upload and modification dates, and other factors. The platform will also be able to connect your local computer to the files in the cloud to ensure maximum efficiency and convenience.